Adopted January 22, 2018
Amended November 15, 2021
Name and Territorial Limits
This organization shall be known as MALVERN HILLS NEIGHBORHOOD ASSOCIATION. Membership in this Association shall be limited to persons owning property in the area known as Malvern Hills.
The general boundaries for the neighborhood include to the East by Bear Creek Road, the South by Wendover Road, on the West and North by School Road and Arthur Road. It is more particularly described in Plat Book 7, Page 69 and Plat Book 7, Page 70.
The purposes of the Malvern Hills Neighborhood Association shall be:
To enhance the quality of life and promote a strong sense of community in the Asheville area known as Malvern Hills.
To promote public safety in Malvern Hills through the education of the residents, the analysis of unsafe conditions and notification of the proper agency or party to request such changes as may be necessary.
To promote harmonious human relationships within the community through meetings and activities that bring residents together in a spirit of fellowship.
To promote community service projects among the residents.
To work to preserve the historic landmarks of the area and to set down the history of the area.
To provide a means for Malvern Hills residents to share information.
Officers and Board of Directors
The Malvern Hills Neighborhood Association shall have the following officers: a President, a Vice-President, a Secretary, and a Treasurer. In addition, the Board of Directors will have other 'Members At Large.' The President will appoint an Administrator for the Malvern Hills Neighborhood Association Facebook Group and a Webmaster for the Malvern Hills website (malvernhills.org).
Duties of President
The President shall supervise the affairs of the Association, subject to the By-laws of the Association.
The President and Treasurer shall prepare the annual Malvern Hills Neighborhood Association budget and present it to the Board for consideration and adoption at the first quarter meeting of the fiscal year.
Duties of Vice-President
In the absence of the President, or in the event of his or her inability or refusal to act, the Vice-President shall perform all the duties of the President.
Duties of the Secretary
The Secretary shall keep the Original, or a copy of these By-laws including any amendments.
The Secretary will have a roll call and record of members present at each Board meeting. A quorum of 50% plus 1 members must be present for any official actions.
The Secretary will keep a collection of minutes of all meetings of the Board.
The Secretary will email the minutes to all Board members within two weeks of the Board meeting.
Duties of the Treasurer
The Treasurer shall have charge and custody of, and be responsible for, all funds and securities of the Association, and deposit all such funds in the name of Malvern Hills Neighborhood Association in such banks, trust companies, or other depositories as shall be selected by the Board.
The Treasurer will receive, and give receipt of, monies due and payable to the Association from any source whatsoever. Disbursements of funds from the Association, as may be directed by the President, require submittal of proper documentation (invoices or receipts) in support of such disbursements. Bills will be submitted to the President first, with accompanying documentation, when approved will be presented to the Treasurer for payment.
The Treasurer will keep and maintain adequate and correct accounts of the business transactions, including accounts of its assets, liabilities, receipts disbursement, gains and losses.
The Treasurer will keep a membership record that will contain the name and address of each and all members and a record of dues paid.
The Treasurer will make all financial records of the Association available to any member upon request.
Duties of the Webmaster and FB Group Admin
The Webmasters will keep the accounts up-to-date with information about the neighborhood to include emergency postings, copies of the newsletter, by-laws, and notification of meetings/events.
The President shall preside at all meetings of the Association. In the absence of the President, the Vice-President shall preside.
Terms of officers shall be two years. Officers are limited to two consecutive terms.
All committees shall be appointed by the President.
The Board shall meet quarterly at a place and time mutually agreeable to the members. The meetings are open to the public.
Any member of the Board may call for a meeting of the Board.
The fiscal year of the Association will be January 1 to December 31.
The Malvern Hills Neighborhood Association By-laws can be amended by the Board.
Conflict of Interest
The Malvern Hills Neighborhood Association affirms that all Board members have an obligation to exercise their authority and to carry out the duties of their respective positions for the sole benefit of Malvern Hills Neighborhood Association. They should avoid placing themselves in positions in which their personal interests are, or may be, in conflict with the interests of Malvern Hills Neighborhood Association. Where a potential conflict of interest exists, it shall be the responsibility of the person involved or any other person with knowledge, to notify Malvern Hills Neighborhood Association leadership of the circumstance resulting in the potential conflict so that the Board can provide guidance and take action as it shall deem appropriate.
Dues will be set each year by the Board.
Communication with the neighborhood will be through the Facebook Group, the Malvern Hills webpage (malvernhills.org), and the neighborhood newsletter.